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Travel and Reimbursement

WyoCloud and Expense Reports

  • Expense Reports
    • WyoCloud Quick Guides for Expenses
      Bookmark the Guides link and refer back to it frequently to view the latest versions of the Guides. A previously printed version may be out of date.
    • Expense item description field – be specific! Think “who, what, where, when, why, and how”.
  • Travel Reimbursements
    • Must be submitted within 60 days of the trip.
    • Reconcile P-card expense items on a regular basis.
      Recommendations:
      • Submit a monthly P-card expense report.
      • Submit travel reports with the month of travel.
      • Save and close your reports.
      • Alert your delegate that your report is ready with an email containing the report number.
  • Per Diem
    • Upload theĀ FY 2022 Per Diem Calculator with complete information.
    • Use the first and last rows of the calculator for the first/last days of travel. The reduced rate for these days will be automatically calculated.
    • Attach a conference/meeting agenda.
  • Receipts
  • Planning a Meeting with Food
    • Contact Procurement Services first!
    • Procurement Services will help with catering agreements.
    • Prior to the event, catering agreements must be in place and a Purchase Order (PO) requested.
    • Any meals provided require a hosting document.
  • Goods or Services
    • When working with a supplier, you need to use your P-card or have a Purchase Order (PO).
    • Additional forms may be required. Contact the Ag Business Office at (307) 766-6363 when planning your purchase.

Policies and Information

  • Who Pays?
    A guide to assist field employees in understanding funding sources for extension travel and training.
  • Wyoming Mileage Chart (xls)
  • Mileage Reimbursement Rate As of January 1, 2021
    Effective January 1, 2021, pursuant to the IRS news release, the
    standard mileage rate for reimbursement for use of a personal
    vehicle on University business is $0.56 per mile. Mileage is
    calculated from the origin city to the destination city.

Travel Reporting

1000 E. University Ave. Laramie, WY 82071
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