Administration News from Glen:
We received a reminder from Risk Management this week regarding travel and documentation of travel on University business. Each department will need to have a travel planning/permission-to-travel system to document that travel outside of our normal work area is business related. State Extension has an online/email-based system in place for the state office and field-based Extension. College departments have or will have their own system to manage this process. The issue isn’t upper level oversight of your travel schedule but documentation that your travel is for UW business. This is in case there is an accident or question about your wanderings. Your department head or supervisor may have other interests in knowing, but the University level interest is Risk Management. So please, take care of this responsibility before you travel outside your work area: let your supervisor know your plans before you travel. If there is an accident or something else goes wrong, both you and your supervisor will be glad that you have the records.
The new financial system has turned February into the budgeting month at UW. I expect that you will be hearing from us in the state office or from your department head regarding your spending/revenue/budget needs for the remainder of the 2018 fiscal year and your spending/revenue/budget projections for the 2019 fiscal year. When the request comes the timeline will probably be short, so please prepare as best you can and be patient.
On a positive note, I read in the newspaper today that the University’s budget priorities for the FY19/20 biennium are generally supported by the Governor and the Joint Appropriations Committee of the Legislature; a great sign for the legislative session about to begin. Hopefully the legislative session will work out well for UW.
Safe Travels, Glen
Staff Development/Federal Relations News from Kim:
EPIC will be November 6-8, 2018 at the Ramada Inn in Casper. Please put those date on your calendar and look for more information to come. Please let me know if you would be interested in helping plan EPIC.
Western Extension Directors Association Awards of Excellence – Glen e-mailed information about this opportunity on January 17. Each state is allowed to submit two applications. If you are interested in submitting an application, please let Glen know so that the application process can be coordinated. The due date for submissions to Glen is 5:00 pm, March 15, 2018.
Many of you have mature programs with documented impact that would be competitive with other entries in the Western Region. Applications must address the following criteria in 3 pages or less:
- Issue and Situation
- Stakeholders and Input
- Extension Focus and Research Base
- Multidisciplinary and Collaborative Components
- Innovative Approaches
- Impacts Achieved
- Scholarly Products Developed
If you are unable to locate the original e-mail which includes additional information or if you are a bit apprehensive about completing the application please don’t hesitate to contact me. I would be happy to assist in any way that I can.
Zoom conferences to outline changes and answer questions about contact reporting have been scheduled on the following dates:
- February 7, 10 am – https://zoom.us/j/860424698
- April 4, 2 pm – https://zoom.us/j/473502197
- August 30, 10 am – https://zoom.us/j/155844760
The February zoom conference will also be recorded and posted on the UW Extension Employee Resources web page.
Contact Reporting Tip – Determine a strategy that works for you to keep track of contacts in your programming efforts. For some employees reporting on a daily basis or by event will make the most sense. Others will prefer to fill out contact reports at the end of each week or monthly. If you enter contacts less frequently you might wonder when it makes sense to group contacts and enter them once. Contacts can be grouped when the educational program area is the same, when the community event is the same or similar, or when you are reporting contacts in Program Management. Please refer to the Instructional Guide in the UWE Online Contact Reporting for examples.
Civil Rights Tip:
The UW Office of Diversity, Equity, and Inclusion has many resources on its web site: http://www.uwyo.edu/diversity/. The Diversity Initiatives include the full University of Wyoming non-discrimination statement as well as several statements on Fairness. For example, the statement on Civil Rights Discrimination follows “It is a violation of University policy to interfere with or circumvent in an inappropriate manner the employment or educational pursuits of any member of the University community. Discrimination and retaliation are specifically prohibited. Violations of this policy will be addressed promptly, with appropriate corrective action taken; violations of a severe or persistent nature are considered serious and may result in separation from the University.” For more information, please see UW Regulation 1-5 (Civil Rights Discrimination).
Cent$ible Nutrition Program News from Mindy:
In January, we had a State Nutrition Action Coalition (SNAC) meeting in Cheyenne with several of our state-level partners. SNAC is a USDA initiative aimed at enhancing nutrition and physical activity program efforts and increasing coordination, cooperation, and communication among partners. In Wyoming the SNAC team consists of CNP, the Wyoming Department of Health’s Chronic Disease Prevention Program and Division on Aging, Department of Family Services, Wyoming Department of Education, UW Extension Nutrition and Food Safety chair – Laura Balis, and Women, Infants, and Children (WIC). We look forward to future meetings and partnering on state-level projects that improve the nutrition and physical activity of Wyomingites.
Many thanks to the committee working on revising the adult curriculum. This has been an in-depth process and taken lots of time and commitment. The educators involved in this endeavor are Karla Case, Krista Brown, Marilou Vaughn, Beth Barker, Sandra Biller, Kali McCrackin Goodenough, Shelley Balls, Beth Chapell, Jill Person, and Kristy Michaels. We plan to launch the new curriculum at our spring training, which will be April 3-5th in Rock Springs at Western Wyoming Community College.
USDA’s Food and Nutrition Service will be conducting a Management Evaluation of our SNAP-Ed program April 23-27th. During this week, regional and national representatives will be reviewing our financial processes at our pass through agency, the Department of Family Services, and at UW. They will also be traveling across the state to visit with program partners and to observe a variety of youth and adult classes. Currently, we are gathering documentation and planning for their visit.
Sandra and Megan have been working on the 3-year plan that will be due in May to the Department of Family Services. We are also working on the online cookbook and will be starting to film some videos this month. As part of the Nutrition and Food Safety team we are working on the “Take the Stairs” campaign to encourage people to walk more and use the stairs. So, if you are in a building with stairs – use them!
I hope everyone has a heart healthy February.
Personnel News from Ann:
Sheridan County 4-H Youth Development Educator – Position #0191, based in Sheridan, WY. This is a non-extended term position. The position is re-opened and will close February 16, 2018.
Wind River Indian Reservation, Agriculture and Natural Resource / 4-H Youth Development Educator – Position #4453, based in Fort Washakie, WY. This is a non-extended term position. The position closed 1/15/18. Interviews will be scheduled.
Weston County 4-H Youth Development Educator – Position #0245, based in Newcastle, WY . This is a non-extended term position. The position closes March 5, 2018.
Laramie County 4-H Youth Development Educator – Position #4286, based in Cheyenne, WY . This is a non-extended term position. The position closes March 5, 2018.
Teton County 4-H Youth Development Educator – Position #4440, based in Jackson, WY . This is a non-extended term position. The position closes March 19, 2018.
Crook County Office Assistant, Sr. – Position #5200, based in Sundance, WY . This is a staff position. The position closes February 5, 2018.
Coordinator, Conferences & Marketing(State 4-H Events Coordinator)– Position 9383, based on campus, in Laramie, WY. This is a staff position. Closing date is February 28, 2018.
Coming Soon –
Big Horn County Office Assistant, Sr. – Position #4611, based in Greybull, WY . This is a staff position. The anticipated close date is February 19, 2018.
Theresa Chavez has been reassigned to UW IT. If you would like assistance from her with 4HOnline or something else she may be familiar with; please send an email to firstname.lastname@example.org. Include a relevant subject and her name, the Help Desk will assign the ticket to her directly.
For help getting Zoom up and running, please read through our Zoom knowledge base articles. If you are having issues with using Zoom, please submit a Help Request or email email@example.com. You can also call the UWIT Service Center at 307 766-4357, option #1.