{"id":985,"date":"2016-08-12T14:58:35","date_gmt":"2016-08-12T14:58:35","guid":{"rendered":"http:\/\/wyoextension.org\/employee_resources\/?page_id=985"},"modified":"2021-11-19T15:53:05","modified_gmt":"2021-11-19T22:53:05","slug":"travel-and-reimbursement","status":"publish","type":"page","link":"https:\/\/wyoextension.org\/employee_resources\/organization\/rules-regulations\/travel-and-reimbursement\/","title":{"rendered":"Travel and Reimbursement"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"985\" class=\"elementor elementor-985\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-77d67837 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"77d67837\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-9ce1e60\" data-id=\"9ce1e60\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-f7657c5 elementor-widget elementor-widget-text-editor\" data-id=\"f7657c5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>WyoCloud and Expense Reports<\/h3><ul><li><strong>Expense Reports<\/strong><ul><li><a href=\"https:\/\/uwyo.teamdynamix.com\/TDClient\/KB\/?CategoryID=6894\" target=\"_blank\" rel=\"noopener noreferrer\">WyoCloud Quick Guides for Expenses<\/a><br \/><div style=\"background-color: #f7f7f9; border: 1px solid #d8d8da; padding: 10px; border-radius: 7px;\"><strong>Bookmark the Guides link<\/strong> and refer back to it frequently to view the latest versions of the Guides. A previously printed version may be out of date.<\/div><\/li><li><strong>Expense item description field<\/strong> &#8211; be specific! Think &#8220;who, what, where, when, why, and how&#8221;.<\/li><\/ul><\/li><li><strong>Travel Reimbursements<\/strong><ul><li>Must be submitted within <strong>60 days<\/strong> of the trip.<\/li><li>Reconcile P-card expense items on a regular basis.<br \/><div style=\"background-color: #f7f7f9; border: 1px solid #d8d8da; padding: 10px; border-radius: 7px;\"><div><strong>Recommendations:<\/strong><\/div><ul style=\"margin-bottom: 0px;\"><li>Submit a monthly P-card expense report.<\/li><li>Submit travel reports with the month of travel.<\/li><li>Save and close your reports.<\/li><li>Alert your delegate that your report is ready with an email containing the report number.<\/li><\/ul><\/div><\/li><\/ul><\/li><li><strong>Per Diem<\/strong><ul><li>Upload the\u00a0<a href=\"https:\/\/wyoextension.org\/employee_resources\/wp-content\/uploads\/per-diem-calculator-FY2022.xlsx\">FY 2022 Per Diem Calculator<\/a> with complete information.<\/li><li>Use the first and last rows of the calculator for the first\/last days of travel. The reduced rate for these days will be automatically calculated.<\/li><li>Attach a conference\/meeting agenda.<\/li><\/ul><\/li><li><strong>Receipts<\/strong><ul><li>Receipts not itemized require a <a href=\"https:\/\/wyoextension.org\/employee_resources\/wp-content\/uploads\/DisputeForm-1-19-12.pdf\">Substitute Receipt<\/a> with a department head signature.<\/li><\/ul><\/li><li><strong>Planning a Meeting with Food<\/strong><ul><li>Contact Procurement Services first!<\/li><li>Procurement Services will help with catering agreements.<\/li><li>Prior to the event, catering agreements must be in place and a Purchase Order (PO) requested.<\/li><li>Any meals provided require a hosting document.<\/li><\/ul><\/li><li><strong>Goods or Services<\/strong><ul><li>When working with a supplier, you need to use your P-card or have a Purchase Order (PO).<\/li><li>Additional forms may be required. Contact the Ag Business Office at (307) 766-6363 when planning your purchase.<\/li><\/ul><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-29b37124\" data-id=\"29b37124\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-63df646f elementor-widget elementor-widget-text-editor\" data-id=\"63df646f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Policies and Information<\/h3><ul><li><a href=\"http:\/\/wyoextension.org\/employee_resources\/wp-content\/uploads\/travel\/who-pays.pdf\">Who Pays?<\/a><br \/>A guide to assist field employees in understanding funding sources for extension travel and training.<\/li><li><a href=\"http:\/\/wyoextension.org\/employee_resources\/wp-content\/uploads\/travel\/wyoming-mileage-chart.xls\">Wyoming Mileage Chart<\/a> (xls)<\/li><li><b>Mileage Reimbursement Rate As of January 1, 2021<\/b><br \/>Effective January 1, 2021, pursuant to the IRS <a href=\"https:\/\/www.irs.gov\/newsroom\/irs-issues-standard-mileage-rates-for-2021\" target=\"_blank\" rel=\"noopener\">news release<\/a>, the<br \/>standard mileage rate for reimbursement for use of a personal<br \/>vehicle on University business is <strong>$0.56<\/strong> per mile. Mileage is<br \/>calculated from the origin city to the destination city.<\/li><\/ul><h3>Travel Reporting<\/h3><ul><li><a href=\"https:\/\/wyoextension.org\/employee_resources\/wp-content\/uploads\/per-diem-calculator-FY2022.xlsx\">FY 2022 Per Diem Calculator<\/a> (xls)<\/li><li><a href=\"http:\/\/wyoextension.org\/employee_resources\/wp-content\/uploads\/forms\/daily-mileage-record.xlsx\">Daily Mileage Record<\/a> (xls)<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>WyoCloud and Expense Reports Expense Reports WyoCloud Quick Guides for ExpensesBookmark the Guides link and refer back to it frequently to view the latest versions of the Guides. A previously printed version may be out of date. Expense item description field &#8211; be specific! Think &#8220;who, what, where, when, why, and how&#8221;. Travel Reimbursements Must [&hellip;]<\/p>\n","protected":false},"author":44,"featured_media":0,"parent":30,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":""},"categories":[],"tags":[],"class_list":["post-985","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/pages\/985","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/users\/44"}],"replies":[{"embeddable":true,"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/comments?post=985"}],"version-history":[{"count":44,"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/pages\/985\/revisions"}],"predecessor-version":[{"id":4992,"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/pages\/985\/revisions\/4992"}],"up":[{"embeddable":true,"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/pages\/30"}],"wp:attachment":[{"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/media?parent=985"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/categories?post=985"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wyoextension.org\/employee_resources\/wp-json\/wp\/v2\/tags?post=985"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}