UWE Employee Resources

WyoCloud and Expense Reports

• Expense Reports
  • WyoCloud Quick Guides for Expenses
    
    Bookmark the Guides link and refer back to it frequently to view the latest versions of the Guides. A previously printed version may be out of date.
  • Expense item description field – be specific! Think “who, what, where, when, why, and how”.
• Travel Reimbursements
  • Must be submitted within 60 days of the trip.
  • Reconcile P-card expense items on a regular basis.
    
    Recommendations:

    • Submit a monthly P-card expense report.
    • Submit travel reports with the month of travel.
    • Save and close your reports.
    • Alert your delegate that your report is ready with an email containing the report number.
• Per Diem
  • Upload the FY 2022 Per Diem Calculator with complete information.
  • Use the first and last rows of the calculator for the first/last days of travel. The reduced rate for these days will be automatically calculated.
  • Attach a conference/meeting agenda.
• Receipts
  • Receipts not itemized require a Substitute Receipt with a department head signature.
• Planning a Meeting with Food
  • Contact Procurement Services first!
  • Procurement Services will help with catering agreements.
  • Prior to the event, catering agreements must be in place and a Purchase Order (PO) requested.
  • Any meals provided require a hosting document.
• Goods or Services
  • When working with a supplier, you need to use your P-card or have a Purchase Order (PO).
  • Additional forms may be required. Contact the Ag Business Office at (307) 766-6363 when planning your purchase.