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UW Extension Employee Resources
Policies and Information
A guide to assist field employees in understanding funding sources for extension travel and training.
Official University Vehicle Policy
Wyoming Mileage Chart (xls)
Mileage Reimbursement Rate As of January 1, 2018
Pursuant to UniReg 177, the standard mileage rate used for reimbursement for use of personal vehicles on University business effective January 1, 2018 is $0.545 per mile. Travel Reporting
WyoCloud and Expense Reports
Must be submitted within
60 days of the trip. Reconcile P-card expense items on a regular basis.
Submit a monthly P-card expense report.
Submit travel reports with the month of travel.
Save and close your reports.
Alert your delegate that your report is ready with an email containing the report number.
Per Diem Calculator with complete information. Use the first and last rows of the calculator for the first/last days of travel. The reduced rate for these days will be automatically calculated.
Attach a conference/meeting agenda.
Planning a Meeting with Food
Contact Procurement Services first!
Procurement Services will help with catering agreements.
Prior to the event, catering agreements must be in place and a Purchase Order (PO) requested.
Any meals provided require a hosting document.
Goods or Services
When working with a supplier, you need to use your P-card or have a Purchase Order (PO).
Additional forms may be required. Contact the Ag Business Office at (307) 766-6363 when planning your purchase.